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Worker Registration User Guide

Written by Marlon Arabes
Updated over 5 months ago

This guide will walk you through the Worker Registration self-onboarding process from receiving the invitation link, submitting your information, and understanding the email notifications you’ll receive based on your registration status.

Finity allows workers to register themselves through a secure self-onboarding link sent by your payroll company.


Once you complete the form, your details will be reviewed. You will receive email updates depending on whether your registration is submitted, approved, or rejected.


Step-by-Step: How to Complete Your Worker Registration

Step 1: Open the Worker Registration link

You will receive an email containing your unique self-onboarding link.
Click Complete your form button to launch the form in your browser.

You will them be directed to the welcome screen to select your Residence type.

Step 2: Confirm your employment type

Select whether you are:

  • UK Resident (standard onboarding), or

  • Non-UK Resident (additional fields may appear)

Click Continue to confirm.

Note: The registration form may show additional sections if you select “Non-UK Resident”.

Step 3: Enter your Personal information and Personal address

You will be prompted to the Onboarding tasks screen to provide the required information listed on the form.

Click Continue to proceed.

Step 4: Upload required Documents

Depending on your residency and employment type, you may be asked to upload:

  • Proof of Right to Work

  • ID documents

  • Visa documents or share codes

Once the documents are uploaded, click Continue.

Step 5: HMRC Starter Checklist

You will need to select the statement that applies to you:

Click Continue to proceed to the next task.

Note: If you are a CIS Subcontractor, you will see additional tasks such as Business Details, Legal & Tax, and answer the SDC Questionnaire.

Step 6: Select Holiday choice

Choose how you want to receive your holiday pay:

  • Accrued and Retained Holiday Pay - Your holiday pay is saved and paid when you take time off.

  • Advanced Holiday Pay - Your holiday pay is included in your regular wages.

Step 7: Enter your Payment details

Enter your bank details to ensure your payments are sent correctly.

  • Account name

  • Account number

  • Sort code

Make sure the details are correct to avoid payroll delays.

Step 8: Review and Submit

Before submitting:
✔ Double-check your personal and bank information
✔ Ensure all required documents are uploaded

Click Submit registration. You will be prompted to the next scree that says onbording has been submitted.


What happens next?

After you submit your registration, the payroll team will review your details.
You will receive email notifications depending on the status of your registration.


Email Notifications You Will Receive

A. Registration Approved

Subject: Your worker registration form for <> has been approved


You will receive this once the agency has reviewed and approved your documentation.


B. Registration Rejected / Action Required

Subject: Action required - Review and update your worker registration form for <>


You will receive this if the team needs additional information or if something is missing.

Email includes:

  • Reason for rejection (e.g., incomplete documents, unclear ID)

  • Instructions on how to correct or resubmit

  • A link to update your information (if enabled)

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