Introduction
Welcome to the Payroll Year-End Wizard!
The following article covers off how to use the year-end wizard, what it looks like and what you can expect.
What is the payroll year-end wizard
Process Year End on your own timeline — you decide when to end the tax year, and when to distribute P60's
ℹ️ This is available to Finity users with the Supervisor & Payroll role only
Preparation
Ensure you have processed your final payroll for the current tax year
Successfully processed any leavers
It's best to review employee records before year-end. Employees who have left or stopped working for you during the tax year, but haven't received a P45 should be marked as leavers to ensure accurate YTD figures and exclusion from the year-end process. If incorrectly included in year-end, they'll receive a P60 for the closed tax year, and if marked as leavers later without further payrolls, they'll receive a P45 with nil figures for 2026/27.
Processing Leavers
The Mass Termination tool in Bulk Processing allows you to process leavers in bulk if needed. To identify inactive workers, run the Worker Data Report with 'Active Workers' and check column AM (Date Last Paid) for any missed leavers.
Step-by-Step guide
Users with permissions for 'Payroll' and 'Supervisor' can navigate to the Payroll Year-End Wizard from their Payroll Dashboard.
Navigate to 'Payroll'
Then click 'get started' on the Payroll Year-End Wizard banner
Welcome to the Finity payroll year-end wizard
In the Finity Payroll Year-End Wizard, you'll confirm that your final payroll for the tax year has been processed, set the P60 distribution date to ensure employees receive them by the 31st May deadline, and apply tax year updates for compliance with new payroll legislation.
Once these steps are completed, your payroll system will be ready for the new tax year, allowing you to continue processing payroll as usual.
If you still have open periods unprocessed for the existing tax year, you will receive a soft warning
Either select Start payroll year-end process to continue to the next stage for now
Or select Do this later to go and process outstanding payrolls for the 2025/26 tax year.
Update Finity Payroll
At this stage, Finity finalises the previous tax year by securely storing employee year-to-date (YTD) figures and applying all legislation updates for the new tax year. Payroll processing for 2025/26 is closed, ensuring no further changes, while payroll for 2026/27 is enabled. Additionally, P60s are generated for all current employees.
Schedule P60 Distribution
You can choose whether to send P60s as soon as possible or schedule them for later for a date of your choosing
Selecting as soon as possible will send them immediately once year-end is confirmed (at a rate of around 250 P60’s per hour, so can take some time to complete in the background)
Selecting Schedule for later allows you to pick a date of your choosing
ℹ️ If you are selecting a scheduled date, to ensure they are not received later than the 31st May deadline, the latest you can schedule is the 28th May, given a 48 hour grace period.
You will receive another warning to ensure you have run your final payroll for the tax year - if you have not yet processed this and need to, please exit and ensure this is run before you proceed
Updating Finity Payroll to 2026/27
Once you are happy that your final payroll has been run, then you have chosen when to send out P60’s - then you may proceed to updating Finity to the new tax year.
Select Update Finity Payroll
On selecting Update Finity Payroll - if you still have a final payroll for the existing tax period that has not been processed:
⚠️ You will receive a final notice warning if your final payroll has still not yet been processed - this action cannot be undone once confirmed ⚠️
If you have not yet processed your final payroll, select Cancel and navigate back to Payroll to continue processing your final payroll
If you are unsure, or in doubt - reach out to our customer success team via the live chat! 👋
If you're happy and have confirmed you have run your final payroll for the 2025/26 tax year, select the checkbox and click Confirm Update
Payroll year-end summary
You will be taken to the Payroll year-end summary page
This is your summary, progress and confirmation of your tax-year end in real time
This includes the tasks that have been performed and scheduled
This will show your P60 generations to be sent with a progress bar
Once all P60s are sent, confirmation will be displayed on this screen
If you navigate away from this screen, and need to return to it - open up the Payroll section, and you can select the View Summary on the updated banner.
Final RTI Submission
Your last FPS or EPS for the tax year (up to 5th April 2026) must include a final submission indicator to notify HMRC that all expected submissions are complete.
If FPS and EPS submissions are automated in your system, they will be sent as usual, with the final submission indicator applied automatically.
❓ FAQ's
Why do I need to make sure my final payroll is processed before I proceed?
The action of performing the year-end wizard closes out the existing tax year and cannot be undone
If you still have outstanding payroll in the existing tax year that needs processing, you will be unable to do so once you have rolled over to the new tax year
The warning prompts throughout the wizard are there for a precautionary measure to ensure your records and submissions are accurate
I cannot see the payroll year-end wizard prompt?
Confirm you have the Supervisor role applied to your user account
If you still are unable to access or view this, please reach out to our Customer Success team through the chat window
How do I view my year-end summary?
Once the payroll year-end wizard has been completed successfully, you can navigate back into the Payroll section - the banner will update to confirm this has been processed, with a link to your summary
What happens if I forget to run payroll, or need to make a correction, before completing payroll year-end?
If you have missed a payroll, or need to correct one for the closed tax year, you may need to submit a late FPS. Contact HMRC for guidance on correcting errors.
Can I process payroll for 2026/27 before completing year-end?
No. Payroll for the new tax year will be locked until year-end is completed.
What happens if I don't complete the year-end process before the new tax year?
You will not be able to process payroll for 2026/27 until year-end is completed.
Can I re-run the Payroll Year-End Wizard?
Once the year-end process is completed, there is no need to re-run it. However, the summary will remain accessible for reference.
What if an employee leaves but hasn't been processed as a leaver?
Employees will retain their tax code and employment status until a P45 is issued.
HMRC recommends issuing a P45 within four weeks of an employee stopping work.
If you mark an employee as a leaver after year-end, they will still receive a P60 for the closed tax year and a P45 with nil figures for 2026/27.
Do I need to produce a P60 for an employee with nil figures?
No, P60s are only generated for active employees who have been paid during the tax year.
How do I know if P60s have been sent?
The summary screen will show P60 distribution progress.